What information goes on, letterheadIt is important to know what information goes on letterheads, Emails, Order forms and promissory notes from a company. Every company incorporated under the Companies Act 1963 – 2012 is required to publish its name on the outside of every office and place which its business is carried out, and it must be legible in clear lettering. The company name must be displayed on all publications, invoices, quotations, promissory notes, cheques, endorsements, receipts, letters of credit and on all invoices issued by the company.

What goes on the company letterhead:

  • The First Name and Surnames of any Directors of the company and former Directors and their nationality if they are not Irish.
  • The Full name of the company must be written and only approved abbreviations can be used i.e. Ltd for the word Limited, and Teo for Teoranta.

The following items must also be displayed on letterheads, emails and order forms paper and electronic where the entity holds Limited Liability;

  • If the share capital is mentioned, the reference must be to the paid up share capital.
  • The place of registration of the company must be listed as per the certificate of incorporation of the company.
  • If the company has permission to exclude the word “Limited” as part of its company name then it must state that it is a limited company.
  • Where the address is shown, if it is the registered office, it must be stated that it is the registered office.
  • If the company is being wound up, it must say that it is being done.
  • The legal form of the company must be stated.

Websites

  • For Limited Companies, publishing your company name on a web page must be completed, and this web page must be accessible from its homepage, and must contain the following:
    • If the share capital is mentioned on the website, as per the letterhead, the paid up shares must be mentioned.
    • Again, in a case where the company is exempt from using the word “Limited” or “Teoranta” the fact that it is a limited company must be mentioned.
    • The place of registration and the company number must be shown.
    • The company name and the legal form of the company must be shown.
    • The address of the registered office of the company must be listed.
    • If the company is being wound up, this must be stated.

For Limited and Unlimited companies, where the company is being wound up, it must be stated that this is in progress. This must be displayed on the following issued documents:

  • Business Letterhead
  • Orders of goods
  • Invoices

Where Limited and Unlimited companies are under receivership every invoice, order of goods or business letter issued must state that a receiver has been appointed.

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